How do probationary employees get their PIV card?
Employees will receive an email notification sent to their personal email address with instructions on how to get their PIV Card.

Can employees travel to get their credentials reinstated?
Yes, in some instances, employees can get reimbursed for travel to a credentialing station that is not located at their POD. Because probationary employees do not have access to ConcurGov, each manager must reach out to their affected employee to inform them of the following allowances and to help them create an authorization on their behalf if the employee would like to be reimbursed:
1.    Those traveling to a credentialing station within a 50-mile radius of their POD will be on local travel and can get reimbursed for their personal vehicle mileage or public transportation expenses. Please note that employees who live 50 miles or more from their POD are subject to the 50 mile offset rule.
2.    Those traveling outside of the 50-mile radius of their POD are on city-to-city travel (less than 12 hours, no per diem), and travel should be elevated through the respective business unit and logged into PowerApp as essential mission critical travel. Within ConcurGov, they would still enter expenses for POV or public transportation for reimbursement, and they would indicate that it’s less than 12 hours in travel status, so they do not receive per diem. Employees who fit into these criteria would also be subject to the 50-mile offset rule if they live 50 miles or more from their POD.
 
When the employee is credentialled and has regained access to the system, they can create a voucher from the authorization, correcting any estimated amounts before routing for approval or cancelling if it wasn’t needed.
 
If for some reason, the manager does not have the proper access to prepare on behalf of others, they may need to submit an IRS Service Central ticket to elevate their ConcurGov permissions (ConcurGov Permission/Role Update). If the preparer has any problems or needs additional guidance, they can refer to the Traveler's Toolkit, call the travel help desk or submit a Trip Chat request.

What happened if a probationary employee received an automated email to pick up their PIV card?
Some employees were inadvertently sent an auto-generated email to pick up their PIV cards. They should disregard this message and remain on administrative leave until further notice.

Will my annual leave be recredited?
Yes, if you did not receive payment for your unused annual leave, your leave will be restored within two pay periods, going back to the effective date of the separation action.

What if I received a payment for my unused annual leave?
If you received a lump sum payment for your annual leave and would like your leave recredited, you may request a debt be established by contacting the Employee Resource Center Operations Support Customer Assistance Line at 866-743-5748, option 1.

If I received a lump sum payment for my unused annual leave, can I retain the funds?
Yes, you can choose to retain the funds from the lump sum payment; however, your annual leave balance upon your return will start at zero.

Will I be required to pay the debt that was established for my advanced annual and/or or advanced sick leave in full when I return to the IRS?
No, you can elect to pay the debt based on the options outlined on the debt agreement you should have received or will receive. However, your leave beginning balance will be zero when you return.

Will I be able to have my unused sick leave recredited?
Yes, your unused sick leave will be recredited to your account after you are reinstated.

Will I be able to have my compensatory time off hours recredited to my account?
No. Compensatory time off is in lieu of overtime, and once it has been paid out, the hours cannot be restored to your account.

Can I have my credit hours recredited to my account?
No. Credit hours are hours worked, and once they have been paid out, the hours cannot not be restored to your account.

I had some donated annual leave in my account. Will I be able to utilize the hours?
The Leave Bank hours will be restored by the Leave Bank Coordinators. If the hours are not available upon your return, please reach out to your Leave Bank Coordinator.

How do I request Forgiveness of Advanced Leave?
Employees requesting forgiveness of their advanced leave must send Form 14365, Request for Forgiveness (Liquidation) of Advanced Leave, with supporting medical documentation to the appropriate management level for initial approval. A senior executive service-level manager must give final approval on the request. Once SES approval is received, you can forward the form and attachments to the Memphis Payroll Center for processing by email to *hco.pps.pc.mpc.tk.req. Additional information on Forgiveness of Advanced Leave is in IRM 6.630.1.6.3 and Standard Operating Procedures 630-4 Rev. 2. If you have any questions, call the Employee Resource Center Operations Support Customer Assistance Line at 866-743-5748, option 1.

How does an employee submit an outside employment (OE) request?
Since employees won’t have access to systems, they can contact the Employee Resource Center (ERC). The IRWorks team can notify the managers of the employee’s intent to accept a position. Management will complete any required paperwork and include it in the case file. The Employee Resource Center Operations Support Customer Assistance Line is 1-866-743-5748, option 1.

Am I allowed to get a second job during the time I'm in the TDRP and on administrative leave?
Yes, you may pursue new opportunities outside the federal government as soon as you wish to do so; however, pursuing and entering non-federal employment during the TDRP may be subject to restriction in the Standards of Ethical Conduct for Employees of the Executive Branch at 5 CFR part 2635, any supplemental ethics standards applicable to your agency, or other applicable federal laws. We suggest you check in with your bureaus ethics officials before accepting any offers of employment.

Does outside employment prevent a probationary employee from return to full duty status?
Outside employment does not necessarily prevent an employee from returning to work. If an employee has secured outside employment and wishes to continue with the outside employment while re-employed with the IRS, the employee must submit an outside employment request.

What happens if my manger determines my outside employment is not permitted?
At that time, you will have to decide whether to keep your outside employment or resign with the IRS.

How do I ensure Career Ladder Promotions (CLP) take place?
Probationary employees’ accounts were automatically reviewed for any missing Career Ladder Promotions (CLPs). As CLPs are not automatic, the manager must initiate a CLP action in HR Connect. The manager is the only one that can certify that the employee’s work is acceptable and can be expected to perform at the next level. Employees are eligible for an annual appraisal at the appropriate due date so long as they have been observed for at least the IRS minimum appraisal period of 60 calendar days on an established performance plan/agreement during the appraisal period to be evaluated.  If the employee does not have access to systems to sign the performance appraisal, the supervisor would mark the annual appraisal "Employee unavailable for signature" to transmit the appraisal to the National Finance Center (TIMIS). Managers may contact LERN, Performance Management & Recognition Office for any further support.

Will probationary employees follow the same Return to In-Person Work policy?
Yes, probationary employees should plan to follow the same Return to In-Person Work policies and activities, including Exceptions or Hardships.
 
In a limited number of PODs, IRS is actively working to prepare additional space for employees to occupy. In the circumstances where employees do not have assigned space, they may be directed to telework temporarily. FMSS is sending email notifications to these impacted employees with a copy to their managers. In some campus locations, reporting instructions may be provided by site coordinators in lieu of an email.

How do I close a Travel Card Account
To close a travel card account when there is no longer a business need, managers will submit a “Travel Card Assistance” Request through IRS Service Central or calling the Employee Resource Center Operations Support Customer Assistance Line at 1-866-743-5748, Option 1. Once the account is closed, employees may destroy the travel card by cutting it into pieces.

How do I close a Purchase Card Account
1.    A request to close a purchase card account must be made when there is no longer a business need for the purchase card. Requests to cancel a purchase card account must be approved by the manager or the PC approving official.
2.    Purchase cardholders leaving the IRS should notify CCS 60 days in advance of the expected departure date. If a 60-day advance notice is not possible, purchase cardholders must notify CCS as soon as the date of separation is identified.
3.    The separating purchase cardholder should not make any new purchases that they cannot fully process in PPS. CCS will reduce the purchase card limit to allow only pending order log items to process, and the account profile will be limited to the merchant category code(s) used by the merchant(s). These pending transactions may include orders for items that may not post until after the separating purchase cardholder's departure date (such as envelopes and telework cabinets). These orders must be transferred to another purchase cardholder's account and the merchants provided the new account information. In addition, the replacement purchase cardholder must enter specific wording into the purchase card order log item description field to document the transaction history. This phrase should be the first thing shown in the in the Purchase Card Module: "Transferred from separating Purchase Cardholder (insert Cardholder's name).”
4.    If a separating PC approving official is leaving the Service and has purchase cardholders assigned to the PC approving official, the default business organization's PC approving official designee will replace the separated employee as the primary PC approving official.
5.    A purchase card that has been canceled should be destroyed by cutting it into pieces.

Note: The process is accelerated for closing accounts of separating purchase cardholders.
Note: In the case of an unexpected departure, the PC approving official can submit a ticket by calling Employee Resource Center Operations Support Customer Assistance Line at 1-866-743-5748, option 1 to create a ticket on behalf of the cardholder to close the purchase card account.

If a probationary employee accepts TDRP, are they required to return to the office or telework?
No. If a probationary employee accepts TDRP, they will remain on administrative leave but will change to the TDRP 2.0 Amin Leave code in SETR.

How does electing TDRP impact an existing TSP loan?
While you are on paid administrative leave, you will continue to make TSP contributions and loan payments. You may elect to change or stop making TSP contributions; however, you cannot elect to stop making loan payments.
If you have questions regarding your TSP, please contact OPM at 1-877-968-3778 or visit their website at https://www.tsp.gov/ or https://www.tsp.gov/changes-in-your-career/leaving-the-federal-government/.